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Exhibit
and Sponsor Opportunities
To
continue with the online registration process, please review the information
below and scroll to the bottom of this page to indicate your acceptance of the
terms of this agreement.
This
application for exhibit space/sponsorship at The Retirement Industry
Conference (the “Conference”) will become an agreement (the
“Agreement”) upon acceptance by Life Office Management Association, a
Georgia non-profit corporation (“LOMA”).
LOMA will accept appropriate applications on a space available
first-come, first-served, basis. Accepted
applicants will receive a confirmation e-mail upon acceptance of this
application. To ensure the quality of Conference sponsors, LOMA reserves the
right to exclude Applicants that LOMA, in its sole discretion, deems
inappropriate for the Conference.
Sponsorship
is not confirmed until LOMA has received a signed application with the agreed
upon fees paid in full. Unpaid
sponsorships will be subject to being resold.
Overview
Exhibit Booths
SPACE ASSIGNMENTS
Each exhibiting organization will receive:
-
10’ x 10’ exhibit
space – including electrical outlet
-
Two full-conference
registrations
-
One-time use mailing
list (your choice - three weeks prior to or three weeks following the event)
-
Listing on the
conference brochure (payment must be received by November 30, 2007 to be
included)
-
Listing on the
conference organizers websites
-
Listing in the on-site
conference material
Exhibit/Display
Registration Fee
Single Booth- $3,400; Double Booth- $6,800.
Organizations exhibiting at The Retirement Industry Conference may also
exhibit at The Life Insurance Conference held at this same site April 7–9,
2008. The registration fee is $5,800 for organizations exhibiting at both
conferences, a discount of $1,000. To
learn more about exhibit and sponsorship opportunities at The Life Insurance
Conference, please contact Ted Hatcher with LOMA at 770.984.6407 (e-mail: hatchert@loma.org).
Exhibiting organizations which
submit a contract and payment will have the opportunity to choose their
preferred exhibit space on a first come, first served basis. Upon
acceptance of this agreement, exhibitors will be contacted to discuss booth
space availability and their preferred location.
A certain number of premium
exhibit spaces are reserved for organizations choosing to also exhibit at the
Life Insurance Conference which runs April 7–9 at the same site. To ensure the
quality of conference exhibits the Conference Organizers reserve the right to
make the final determination on the assignment of exhibit spaces and to exclude
exhibitors that they, in their sole discretion, deem inappropriate for the
Conference.
Display selections are not
confirmed until the Conference Organizers have a signed contract and appropriate
payment. Unpaid display spaces after thirty days (no later than March 14, 2008)
will be subject to being resold.
The hours for the exhibit
area are as follows:
Tentative
Schedule
Wednesday,
April 9, 2008
Reception with Exhibitors
5:30–6:30 p.m.
Thursday,
April 10, 2008
Continental Breakfast
7:30–8:30 a.m.
Lunch
Break
11:30 a.m. – 1:00 p.m. (Lunch will served in the exhibit hall)
Refreshment
Breaks
10:00–10:30 a.m., 2:00–2:30 p.m., 3:30–4:00 p.m.
Friday,
April 11, 2008
Continental Breakfast
7:00–8:00 a.m.
Break
and Exhibitor Prize Drawing
9:00–9:30 a.m., 10:30–10:45 a.m.
It is in the best interest of
the exhibitors to have a representative at their display during these periods.
Each exhibitor receives two
conference registrations with their paid exhibitor fee.
Additional full conference registrations are available for the member
rate of $925.
Displays should be assembled
no later than 4:00 p.m. on Wednesday, April 9. Displays may be dismantled and
removed at the conclusion of the Conference at noon on Friday, April 11, 2008.
Sponsorship
Opportunities
Bottled
Water Sponsorship
Multiple opportunities to distribute during the conference
The cost is $7,500 for 500
bottles and $10,000 for 1000 bottles. We
will work with the hotel to have your approved logo and message printed and on
the bottles.
Hotel
Card Key Sponsorship
The cost for this sponsorship is $5,000. There
is a 12-week
lead time. Cut
off date on this sponsorship is
January 11, 2008.
Conference
Bag Sponsorship
Sponsor
The Retirement Industry Conference bag and get your name and logo in the hands
of the attendees. We have a selection of
three bags to choose from; you may also include one collateral piece.
The cost of sponsorship is $10,000.
Conference
Materials
Provide us with your branded item(s) and we will stuff them into the attendee
bags. You can provide pens, pads, Post-It
Notes, luggage tags or highlighters. If
you would like to include an item that is not listed herein, please contact us
to discuss. The cost for this is
$2,500 for each item that you choose to provide.
Onsite
Program Ads
The cost for the back cover ad in the onsite conference program is $3,000.
Ads inside the program are available at a cost of $2,000 for a whole page
and $1,500 for a half page ad.
Refreshment
Break – Multiple opportunities on Thursday, April 10 & Friday, April 11,
2008
Cost: $4,000 ($3,600 as a Conference Exhibitor)
Add some excitement to breaks
with a little something extra. Light snacks, fruit, ice cream or flavored
coffees will give attendees a boost for the next session.
When you sponsor a refreshment
break, you will receive:
-
Two
full-conference registrations
-
Recognition
sign
-
Six-foot
skirted exhibit table during the
sponsored event
-
Acknowledgement
in the conference brochure (payment must be received by November 30, 2007 to
be included)
-
Inclusion
in the exhibitor/sponsor information to be distributed in attendee packets
(payment must be received by November 30, 2007 to be included)
-
Online
exposure – a listing on the conference organizers websites.
-
The
attendee list, as edited, sent to you either three weeks before; or after
(your choice) the conference.
-
Listing
in the onsite program (payment must be received by March 14, 2008 to be
included)
Continental
Breakfast – Thursday, April 10 or Friday, April 11, 2008
Cost: $8,100 ($6,700 as a Conference Exhibitor)
Start the day off right and let
your company be the first thing on everyone’s mind.
When you sponsor a continental
breakfast, you will receive:
-
Two
full-conference registrations
-
Recognition
sign
-
Six-foot,
skirted exhibit table during the
sponsored event
-
Acknowledgement
in the conference brochure (payment must be received by November 30, 2007 to
be included)
-
Inclusion
in the exhibitor/sponsor information to be distributed in attendee packets
(payment must be received by March 14, 2008 to be included)
-
Online
exposure – a listing on the conference organizers websites.
-
The
attendee list, as edited, sent to you either three weeks before; or after
(your choice) the conference.
-
Listing
in the onsite program (payment must be received by March 14, 2008 to be
included)
Reception
– Wednesday, April 9, 2008
Cost: $16,000 ($14,000 as a Conference
Exhibitor)
Receptions provide excellent
networking opportunities for attendees. Hors d’oeuvres and drinks will be
included.
When you sponsor a reception,
you will receive:
-
Four
full-conference registrations
-
Recognition
sign
-
Six-foot,
skirted exhibit table during the
sponsored event
-
Acknowledgement
in the conference brochure (payment must be received by November 30, 2007 to
be included)
-
One-page
collateral to be included in attendee packets
-
Inclusion
in the exhibitor/sponsor information to be distributed in attendee packets
(payment must be received by March 14, 2008 to be included)
-
Online
exposure – a listing on the conference organizers websites.
-
The
attendee list, as edited, sent to you either three weeks before; or after
(your choice) the conference.
-
Listing
in the onsite program (payment must be received by March 14, 2008 to be
included)
Buffet
Luncheon – Thursday, April 10, 2008
Cost: $16,000 ($14,000 as a Conference Exhibitor)
When you sponsor a lunch, you
will receive:
-
Four
full-conference registrations
-
Recognition
sign
-
Six-foot,
skirted exhibit table during the
sponsored event
-
Acknowledgement
in the conference brochure (payment must be received by November 30, 2007 to
be included)
-
One-page
collateral to be included in attendee packets
-
Inclusion
in the exhibitor/sponsor information to be distributed in attendee packets
(payment must be received by March 14, 2008 to be included)
-
Online
exposure – a listing on the conference organizers websites.
-
The
attendee list, as edited, sent to you either three weeks before; or after
(your choice) the conference.
-
Listing
in the onsite program (payment must be received by March 14, 2008 to be
included)
View
the Exhibitor and Sponsor Contract here (PDF)
If
you would like to propose a sponsorship for this conference that is not listed
here, please contact Ted Hatcher at 770.984.6407 or hatchert@loma.org
CANCELLATION
BY EXHIBITOR/SPONSOR
For
cancellation on or before February 2, 2008, full
refund of monies will be paid. For
cancellation after February 2, 2008
and before March 7, 2008, a fifty percent (50%) refund of monies will be paid.
There will be no refunds after March 7, 2008.
CANCELLATION
BY CONFERENCE ORGANIZERS
In
the event that the scheduled meeting or event is cancelled by LOMA
for any reason, exhibitor/sponsor shall be refunded any Conference
registration fees that have been paid. Under
no circumstances, however, shall LOMA be liable to the registrant for any other
expenses including, but not limited to, airfare and hotel expenses incurred by
the registrant.
SPECIAL
ASSISTANCE
In
compliance with the Americans with Disabilities Act, all personnel needing
special assistance should contact LOMA with their requests in writing.
Electronic
Records and Signatures Terms and Conditions
By
agreeing to the terms of this agreement and registering as a sponsor or
exhibitor, I understand and agree that I am submitting this application for
exhibit space/sponsorship by using my electronic signature and that my
electronic signature is as legally binding as a manual signature on paper.
These Electronic Records and Signatures Terms and Conditions govern my
relationship with LOMA and apply to all communications with LOMA regarding this
application and Agreement for exhibit space/sponsorship.
By
agreeing to the terms of this agreement and registering as a sponsor or
exhibitor, I agree and consent that information related to this application and
Agreement may be provided to me electronically.
I agree and consent to be bound by the terms and conditions of the
Agreements, this application, and other related information provided
electronically. I consent to the
use of electronic records and electronic signatures in conducting business with
LOMA and its service providers, including processing any payment information
supplied by me.
I consent
to provide
LOMA
with my current e-mail address and to notify
LOMA
of any changes to my e-mail address by calling 770.984.6446 or submitting my
new e-mail address from my old e-mail address, with an effective date of the
change.
I
understand that in order to electronically receive agreements, applications, and
other information, I will need a compatible operating system, Web browser, and
e-mail application, and I will need access to a printer or the ability to
download information to keep copies of such documents for my records.
The operating systems, Web browsers, and e-mail applications identified
at the end of these Terms and Conditions are compatible.
I furthermore understand that I am indicating that I have the capability
to access the agreements, applications, and other information and download or
prints copies for my records. I
understand that LOMA’s electronic documents are compatible with the following
operating systems, Web browsers, and e-mail applications:
·
Microsoft
Internet Explorer 6.0 and higher
·
Adobe Acrobat
Reader 6.0 and higher
·
Industry-standard
operating systems and e-mail clients
I agree
that I may contact
LOMA
at 770.984.6446 or by e-mail at Insops@loma.org
for customer service or technical assistance regarding electronic records or
electronic signatures. I understand
and agree that I may obtain a paper copy of the agreements, applications, and
other information at anytime by contacting
LOMA
by telephone at 770.984.6446.
LOMA
will/will not charge a fee for any paper copy.
I agree
and consent that I may withdraw my consent to receive electronic records and use
electronic signatures by contacting
LOMA
at 770.984.6446. However, I agree
and consent that if I do withdraw my consent,
LOMA
may cancel my online services or require me to submit a written request for
paper copies.
I have
reviewed
LOMA
’s privacy and security policies at the
LOMA
’s Web site http://www.loma.org/LOMAPrivacyPolicy.asp.
AGREEMENT
The
undersigned, on behalf of the Applicant, its employees, agents, and contractors,
agrees to comply with the rules set forth in this document by LOMA.
All correspondence will be sent to the person listed above. This document
contains the entire agreement between the parties and supersedes any prior
agreements. The terms of this document may not be changed except in writing and
signed by the parties.
Your
organization will receive an e-mail to confirm acceptance of this application to
become an Exhibitor/Sponsor. Questions
regarding this Agreement should be directed to Jim Huffman, LOMA, 770.984.6446,
huffmanj@loma.org.
Use
the link below to be an exhibitor at this conference:
I
agree to the terms of the agreement as outlined above and wish to register as an
exhibitor at this time.
Use
the link below to be a sponsor at this event:
I
agree to the terms of the agreement as outlined above and wish to register as a
sponsor at this time.
I
decline the terms of this agreement –-
To discuss why you are not able to accept the
terms of this agreement, please contact LOMA at 770-984-6446 or via e-mail at insops@loma.org.
For
more information about the Retirement Industry Conference
Exhibitor/Sponsor opportunities or for general inquiries:
Call 770-984-6446
Fax 770-984-6418
E-mail insops@loma.org
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