To
continue with the online registration process, please review the information
below and scroll to the bottom of this page to indicate your acceptance of the
terms of this agreement.
This
application for exhibit space/sponsorship at the DI & LTC Insurers' Forum (the “Conference”) will become an agreement (the
“Agreement”) upon acceptance by Life Office Management Association, a
Georgia non-profit corporation (“LOMA”).
LOMA will accept appropriate applications on a space available
first-come, first-served, basis. Accepted
applicants will receive a confirmation e-mail upon acceptance of this
application. To ensure the quality of Conference sponsors, LOMA reserves the
right to exclude Applicants that LOMA, in its sole discretion, deems
inappropriate for the Conference.
Sponsorship
is not confirmed until LOMA has received a signed application with the agreed
upon fees paid in full. Unpaid
sponsorships will be subject to being resold.
Exhibit
and Sponsor Opportunities
Exhibitor
Fee: $2,700
One complimentary conference registrations is included with each display
reserved. One additional individual may register for the conference at the
rate of $495; each additional person can register for the standard rate of
$975 per person. The
exhibiting organization may elect to register additional staff members at
any time prior to the conference.
SPACE
ASSIGNMENTS – Space is limited to tabletop displays or similar sized
displays. Each exhibiting
organization will receive:
-
6-foot
skirted table
-
Electrical
outlet
-
One
conference registration
-
One-time
use mailing list (Your choice - three weeks prior to or three weeks
following the event.)
-
Listing
in the on-site conference material
-
Listing
on vendor flyer included in conference registration packets
-
Recognition
on general session walk-in slides
Display selections are not confirmed until the Conference Organizers have
a signed contract. Spaces will be assigned by the Conference Organizers
based on the order in which the contracts are received. Unpaid display
spaces after August 22, 2008 will be subject to being re-sold to other
clients.
Displays should be
assembled no later than 1 p.m.
on Wednesday, September 24. Displays
may be dismantled and removed at the conclusion of the conference sessions
on Thursday, September 25 or at the conclusion of the 8:45 a.m.
refreshment break on Friday, September 26.
Displays will be
located in the area immediately adjacent to the primary meeting rooms for
the conference. While there
are no official hours for the exhibits, exhibitors are encouraged to have
staff at their display during the following functions and times
(tentative):
Wednesday,
September 24, 2008
Registration:
Noon
-
2:00 p.m.
Refreshment Break:
3:15 – 3:45
Reception: 5:30 –
6:30 p.m.
Thursday,
September 25, 2008
Continental Breakfast:
7:30 – 8:30 a.m.
Refreshment Break:
10:00 – 10:30 a.m.
Lunch: Noon – 1:15
p.m.
Refreshment Break: 2:15
– 2:45 p.m.
Refreshment Break: 3:45
– 4:00 p.m.
Exhibitors are invited
to sign up for the dine-around event taking place this evening.
Sign up will be available at the registration desk
Friday,
September 26, 2008
Continental Breakfast:
7:15 – 8:00 a.m.
Refreshment Break and
exhibitor prize drawing: 8:45
– 9:15 a.m.
It is in the best
interest of the exhibitors to have a representative at their display
during these periods. Each exhibitor will receive two conference
registrations for use by the exhibit staff to attend the entire conference
and all functions associated with the conference.
SPONSOR
OPPORTUNITIES:
Sponsorships are not confirmed until the Conference Organizers have a
signed contract. Spaces will be assigned by the Conference Organizers
based on the order in which the contracts are received. Unpaid
sponsorships after August 22, 2008 will be subject to being re-sold to
other clients.
Sponsors of the below
events will automatically receive the following:
Reception
Sponsor: $9,000 – Includes exhibit booth
Lunch Sponsor: $6,250 – Includes
exhibit booth
Breakfast Sponsor: $5,250
-
One
exhibit space with one electrical outlet - the exhibit area will
be host to a reception Wednesday evening, continental breakfast each
morning and an extended break on Wednesday and Thursday
-
Registration
for 2 people. Additional
personnel can be registered at the rate of $ 975. The individuals will
be officially registered and listed as delegates and invited to attend
all conference events.
-
Recognition during the
Conference.
-
Acknowledgement in the onsite
program (sponsorship must be paid no later than August 8, 2008 to be
published in the onsite program.)
-
Inclusion of a one-page flyer
or small promotional item in all attendee packets.
-
Complimentary access to an
edited attendee lists three weeks prior to or after the event which
may be used for a one-time mailing to those attendees.
-
Listing as a sponsor on
pre-show marketing materials (registration brochure), reaching more
than 4,500 people. (A signed contract and full payment for the chosen
sponsorship must be received by LOMA by June 6, 2008 to be listed in
registration brochure).
Refreshment
Break Sponsor (Cost:
$2,600)
-
Registration
for 1 person. Additional personnel can be registered at the rate
of $975. The individuals will be officially registered and listed as
delegates and invited to attend all conference events.
-
Recognition
during the Conference.
-
Acknowledgement
in the onsite program (sponsorship must be paid no later than August
8, 2008 to be published in the onsite program.)
-
Inclusion
of a one-page flyer or small promotional item in all attendee packets.
-
Complimentary
access to an edited attendee lists three weeks prior to or after the
event which may be used for a one-time mailing to those attendees.
-
Listing
as a sponsor on pre-show marketing materials (registration brochure),
reaching more than 4,500 people. (A signed contract and full payment
for the chosen sponsorship must be received by LOMA by June 6, 2008 to
be listed in registration brochure).
Sponsorship
of Onsite Program ($2,500)
-
Recognition
during the Conference.
-
Acknowledgement
in the onsite program with an ad on the back cover of the program
(sponsorship must be paid no later than August 8, 2008).
-
Complimentary
access to an edited attendee lists three weeks prior to or after the
event which may be used for a one-time mailing to those attendees.
-
Listing
as a sponsor on pre-show marketing materials (registration brochure),
reaching more than 4,500 people. (A signed contract and full payment
for the chosen sponsorship must be received by LOMA by June 4, 2008 to
be listed in registration brochure).
Conference
Bag Sponsorship ($5,000)
-
Recognition
of the sponsorship at the event
-
One
full conference registration.
-
Distribution
of one piece of collateral in the registration packets
-
Online
exposure on the conference website
-
A
listing and product description in the onsite material (You must
commit no later than August 8, 2008 to be published in the onsite
program)
-
One-time
use mailing list; your choice, of receiving it either three weeks
prior or three weeks following the conference
Conference
Materials
Provide
us with your branded item(s) and we will stuff them into the attendee
bags. You can provide pens,
pads, Post-It Notes, luggage tags or highlighters.
If you have an item that is not listed that you would like to
provide, please contact us to discuss directly.
The cost for this is $1,200 for each item that you choose to
provide.
CANCELLATION
BY EXHIBITOR/SPONSOR
For cancellation on or before August 22, 2008, full refund of monies will be
paid. For cancellation after August 22, 2008 and before September 5, 2008,
a fifty percent (50%) refund of monies will be paid. There will be no
refunds after September 5, 2008.
CANCELLATION
BY CONFERENCE ORGANIZERS
In
the event that the scheduled meeting or event is cancelled by LOMA
for any reason, exhibitor/sponsor shall be refunded any Conference
registration fees that have been paid. Under
no circumstances, however, shall LOMA be liable to the registrant for any other
expenses including, but not limited to, airfare and hotel expenses incurred by
the registrant.
SPECIAL
ASSISTANCE
In
compliance with the Americans with Disabilities Act, all personnel needing
special assistance should contact LOMA with their requests in writing.
Electronic
Records and Signatures Terms and Conditions
By
agreeing to the terms of this agreement and registering as a sponsor or
exhibitor, I understand and agree that I am submitting this application for
exhibit space/sponsorship by using my electronic signature and that my
electronic signature is as legally binding as a manual signature on paper.
These Electronic Records and Signatures Terms and Conditions govern my
relationship with LOMA and apply to all communications with LOMA regarding this
application and Agreement for exhibit space/sponsorship.
By
agreeing to the terms of this agreement and registering as a sponsor or
exhibitor, I agree and consent that information related to this application and
Agreement may be provided to me electronically.
I agree and consent to be bound by the terms and conditions of the
Agreements, this application, and other related information provided
electronically. I consent to the
use of electronic records and electronic signatures in conducting business with
LOMA and its service providers, including processing any payment information
supplied by me.
I consent
to provide
LOMA
with my current e-mail address and to notify
LOMA
of any changes to my e-mail address by calling 770.984.6446 or submitting my
new e-mail address from my old e-mail address, with an effective date of the
change.
I
understand that in order to electronically receive agreements, applications, and
other information, I will need a compatible operating system, Web browser, and
e-mail application, and I will need access to a printer or the ability to
download information to keep copies of such documents for my records.
The operating systems, Web browsers, and e-mail applications identified
at the end of these Terms and Conditions are compatible.
I furthermore understand that I am indicating that I have the capability
to access the agreements, applications, and other information and download or
prints copies for my records. I
understand that LOMA’s electronic documents are compatible with the following
operating systems, Web browsers, and e-mail applications:
·
Microsoft
Internet Explorer 6.0 and higher
·
Adobe Acrobat
Reader 6.0 and higher
·
Industry-standard
operating systems and e-mail clients
I agree
that I may contact
LOMA
at 770.984.6446 or by e-mail at Insops@loma.org
for customer service or technical assistance regarding electronic records or
electronic signatures. I understand
and agree that I may obtain a paper copy of the agreements, applications, and
other information at anytime by contacting
LOMA
by telephone at 770.984.6446.
LOMA
will/will not charge a fee for any paper copy.
I agree
and consent that I may withdraw my consent to receive electronic records and use
electronic signatures by contacting
LOMA
at 770.984.6446. However, I agree
and consent that if I do withdraw my consent,
LOMA
may cancel my online services or require me to submit a written request for
paper copies.
I have
reviewed
LOMA
’s privacy and security policies at the
LOMA
’s Web site http://www.loma.org/LOMAPrivacyPolicy.asp.
AGREEMENT
The
undersigned, on behalf of the Applicant, its employees, agents, and contractors,
agrees to comply with the rules set forth in this document by LOMA.
All correspondence will be sent to the person listed above. This document
contains the entire agreement between the parties and supersedes any prior
agreements. The terms of this document may not be changed except in writing and
signed by the parties.
Your
organization will receive an e-mail to confirm acceptance of this application to
become an Exhibitor/Sponsor. Questions
regarding this Agreement should be directed to Jim Huffman, LOMA, 770.984.6446,
huffmanj@loma.org.
Use
the link below to be an exhibitor at this conference:
I
agree to the terms of the agreement as outlined above and wish to register as an
exhibitor at this time.
Use
the link below to be a sponsor at this event:
I
agree to the terms of the agreement as outlined above and wish to register as a
sponsor at this time.
I
decline the terms of this agreement –-
To discuss why you are not able to accept the
terms of this agreement, please contact LOMA at 770-984-6446 or via e-mail at insops@loma.org.
For
more information about the DI & LTC Insurers' Forum Exhibitor/Sponsor opportunities or for general inquiries:
Call Ted
Hatcher
770-984-6407
Fax 770-984-6418
E-mail insops@loma.org
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